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japan visa ceysaid

Japan Visa

Required Documents for Visa Application

  1. Visa Application Form
    • Each applicant, including children, must submit a separate form.
    • The form should be filled in block letters (typed or clearly handwritten).
    • The applicant’s name must match the passport details.
  2. Photograph
    • Size: 2-inch x 1.4-inch (45mm x 35mm).
    • Full-face view on a white or light-colored background.
    • Taken within the last 6 months.
  3. Valid Passport
    • Name and details should match the National Identity Card (NIC).
    • Two copies of the passport bio-data page.
    • One copy of the alteration page, if applicable.
    • Must have at least two blank pages.
  4. Schedule of Stay
    • A detailed day-by-day itinerary of activities in Japan.
  5. Accommodation Proof
    • Hotel booking confirmation or a sponsor’s residence certificate if staying with a host.
  6. Travel Itinerary
    • Round-trip flight reservation (It is recommended not to purchase tickets before visa approval).
  7. Employment & Financial Documents
    • Employed Applicants:
      • A letter from the employer stating employment start date and approved leave period.
    • Self-Employed Applicants:
      • Business registration document (Original).
      • Company Bank Statement (Last 3 months, Original).
    • Students:
      • A letter from the school or university confirming the approved leave period.
  8. Personal Documents (Mandatory)
    • National Identity Card (NIC).
    • Birth Certificate.
    • Marriage Certificate / Divorce Certificate / Death Certificate (if applicable).
    • Affidavit (if there is a name mismatch in official documents).
  9. Personal Financial Records (Last 3 months)
    • Salary Slips.
    • Bank Statement & Bank Balance Confirmation Letter (for current and savings accounts).
    • Fixed Deposit balance confirmation (if applicable).
  10. Previous Travel History to Japan (Last One Year)
  • Dates and duration of previous visits, if applicable.

Additional Notes

  • A request letter must be submitted individually by each applicant, stating they have applied through a travel agent.
  • Retired government employees must submit retirement documents.
  • Non-government employees should provide a recommendation letter explaining their employment status and source of funds.
  • All documents should be sorted according to the checklist.
  • Original documents and A4-sized photocopies must be submitted separately.
  • Documents in Sinhala or Tamil must be accompanied by an official English translation by a sworn translator.
  • Do not use pins, staples, paper clips, or cello tape on documents.
  • The standard processing time is 5 working days, but additional scrutiny may extend this period.
  • Visa fees are non-refundable, even if the application is rejected.